Sending large files over the internet has always been difficult. However, it wasn’t until the push for remote work which put reliance on digital tools for sharing large documents that the difficulties became apparent or widely spread. Rather than share files in person or via courier and USB, employees were tasked with sharing important documentation online. The dilemma? Email file size restrictions limit users to 25MB documents and force them to explore alternatives unknown to them.
The remote workforce does not seem to be going away anytime soon which means users need to determine a simple and effective method for sharing large files over the internet sooner rather than later. In this article, we will discuss the current methods of large file sharing and how they outperform email.
Secure File Transfer Protocol (SFTP) is a protocol for secure file transfer over a network. It works by establishing an encrypted connection between two systems, through which files can be transferred securely. First, a client system initiates a connection to an SFTP server, and the server authenticates the client. This can be done using a variety of authentication methods, such as passwords, public key cryptography, or biometric authentication. Once the connection has been established, the client can send files to the server or request files from the server. After the file transfer is complete, the connection is closed, and the session is terminated.
SFTP is an extension of FTP which has been around for over two decades. Like most technology developed in the 90s, they have not kept up with modern technology standards and lack the innovation and usability most users need. SFTP has:
For non-technical users, SFTP does not serve as the most efficient method for large file sharing. Luckily, there are simpler methods available.
File compression software is a type of software that reduces the size of a file or group of files, making it easier to store, transfer, and manage them. The basic idea behind file compression is to remove redundant information from the file, which can then be restored to its original form when needed. For users that would like to continue using email to share files (of all sizes), compressing files into ZIP, RAR, or GZIP allows you to send them easily.
To compress a file, you can use file compression software. The specific steps to compress a file will depend on the software you are using. Overall, it’s a very simple process, however, some software can be complex to use and may require a certain level of technical knowledge to set up and use effectively. If you’ve ever dealt with ZIP files, you’d know it’s more often than not the latter.
There are other considerations for users when deciding how to share large files online.
Sharing large files online should be easy, quick, and secure. The ultimate method for large file sharing with these three qualities is secure file-sharing software. This software is modern and technologically advanced, places the user experience at the forefront and comes equipped with the necessary security measures to keep sensitive information secure.
Secure file sharing software refers to programs that enable users to securely exchange and store sensitive or confidential information over a network. Examples of secure file sharing software include:
These types of software typically provide end-to-end encryption, password protection, and other security measures to ensure that only authorized users can access and view the shared files. File sharing software, such as TitanFile, enables users in highly regulated industries to securely share large files without the hassle of compressing files or requiring help from IT.
TitanFile is the new standard in secure file sharing and is utilized by professionals in the government, legal, and finance industries. Users are able to upload large files directly from their devices into the platform without needing to compress files or upload them in multiple parts – there are no file size limitations! If you’re happy with using email but want to send files larger than 25 MB, TitanFile’s Outlook plugin allows you to bypass file size restrictions and send large files via email.
When it comes to security, TitanFile knows what they’re doing. Unlike email, TitanFile is encrypted which protects documents as they travel between servers. All documents uploaded via TitanFile are automatically encrypted so there is no manual work required on the user’s end. Just another reason TitanFile is loved by clients! Additionally, the software is ISO 27001 and SOC 2 Type II certified, and HIPAA, GDPR, and PIPEDA certified which ensures client data is protected to the highest standards.
Sounds like TitanFile could be the right fit? Try it out for free today (no credit card required) or inquire with our sales team for a demo.